[RFP] - Village Hall Custodial Services

Village of Royal Palm Beach
Request for Proposals
Village Hall Custodial Services

Sealed proposals for Village Hall Custodial Services must be delivered to the Village of Royal Palm Beach, Florida at the Village Clerk’s Office, located at 1050 Royal Palm Beach Blvd., Royal Palm Beach, Florida 33411, no later than 3:00 p.m. local time, on Monday, September 11, 2023, at which time they will be opened and read in public. Proposals received after 3:00 p.m. will be placed in the file unopened and will not be considered. The envelope containing the Proposal must be sealed and plainly marked “Village Hall Custodial Services”. Opening date: “September 11, 2023” on the face thereof.

The RFP documents will be open to inspection at the Clerk’s office. RFP documents may be purchased after noon on Friday, August 18, 2023, from the Village of Royal Palm Beach, ATTN: Village Clerk, 1050 Royal Palm Beach Boulevard, Royal Palm Beach, Florida, 33411 at the following prices, which are non-refundable:

Complete Set: $10.00 Packaging & Mailing Charge / Set: $5.00

RFP documents can be delivered electronically via email at no cost by completing a request form at: REQUEST FORM.

Bids must be accompanied by a Bid Security in the form of a certified bank check made payable to the Owner, or a Bid Bond. The amount of the security shall not be less than five (5) percent of the Proposer’s total price indicated in the Bid Form if the Bid exceeds $50,000.00.

Questions by prospective proposer may be addressed at a pre-proposal conference to be held at the Field Operations Center, 10996 Okeechobee Blvd, Royal Palm Beach, FL 33411 on August 23, 2023 at 1:30 PM. The pre-proposal conference is not mandatory.

The Village reserves the right, in its sole and absolute discretion, to accept or reject any and all Proposals and to waive any minor technicalities or irregularities therein. The Village further reserves the right to award the contract to that Proposer whose Proposal best complies with the proposed specifications and will best further the interest of the Village or be the most advantageous to the Village, or to cancel the RFP and re-advertise in the future. Proposals will be opened publicly and the names of the Proposers responding to the solicitation will be read aloud. Proposals will then be sent to the Village appointed selection committee for evaluation to determine if the Proposers are both responsible and responsive. Award will be by means of a written agreement with the selected Proposer. Proposer must submit one (1) unbound original and three (3) copies of the complete Proposal.

In accordance with F.S. 287.133 (2) (a), persons and affiliates who have been placed on the convicted vendor list may not submit proposals, contract with, or perform work (as a contractor, supplies, subcontractor or consultant) with any public entity (i.e. Village of Royal Palm Beach) in excess of Thirty-five Thousand Dollars (or such other amount as may be hereafter established by the Florida Division of Purchasing in accordance with F.S. 287.017) for a period of 36 months from the date of being placed on the convicted vendor list.